HR Site Administrator

 

Main characteristics

Location

New Rossington, South Yorkshire

Company

Staffline Express

Salary

£23000 - £25000/annum

Employment type

Permanent

Category

Personnel / Recruitment

Job summary

Staffline are looking to speak with individuals who have experience working in a HR environment.

This is a Permanent position, based on-site, at our customers production/Logistics facility in Doncaster.

Coupled with experience, you will require a UK Driving licence and access to a car, as some travel may be required on occasion, to support other depots, Bedfordshire, and The Midlands

In addition, there will training in Belgium, so you will require a Passport

The broad purpose of the role is to take ownership and coordinate the local HR and site administrative functions, ensuring a consistent, functional approach, accuracy, and reliability of information.

You will have support from the HR Management team

Days and Hours of Work: Monday Friday, 40 hours per week, 8:30am-5pm

Key Duties

Managing the Capita Time & Attendance clocking system (daily, absence, holiday etc.), issuing access fobs to new starters & temps, daily management & admin of the system
Supporting the Payroll Admin with the new starter process (right to work, starter forms etc.)
Supporting the Payroll Assistant with agency hours & invoice process (providing reports)
Managing and booking internal & external training for operational employees
Ownership of the new starter induction process
Monitoring the new starter probationary process
Managing the leaver process and conducting exit interviews
Monitoring absence levels and making recommendations to managers and the HRBP
Maintaining tracking report in coordination with Payroll & HR Officer/Advisor
Ownership of the employee life-cycle processes
Managing the uniform process (ordering, stocks etc.)
Ordering supplies and stationery for the depot
Support with facilitating and running internal HR training and inductions.
Ensuring right controls within UFS, operational software
Maintaining depot notice boards.
Working with line managers to deal with complaints and issues.
Manage Return to Work (RTW) interviews in conjunction with line managers.
Training and skills audits. E.g., MHE checks.
Maintaining supplier records
Responding to general administrative queries (email & phone)
Supporting recruitment activities including creating job descriptions, job listings and supporting with interviews
Producing letters and other correspondence
Providing advice regarding the interpretation of HR policies
Supporting with policy refreshes and amendments
Supporting with engagement activities and initiatives
Admin support for the engagement survey process
Low-level support for employee relations matters
Supporting HR projects and objectives
Supporting with Occupational Health referrals
Improving the people administrative processes where possible
Managing the paperless filing system
Producing HR statistics and raw data to provide to the HRBP.
Supporting with the coordination of apprenticeships
Other ad hoc tasks where reasonably required.
Benefits summary:

- 25 days holiday plus bank holidays (33 days holiday per annum)

- Birthday off

- 4% employer pension contribution

- Private medical insurance

- Life Assurance death in service benefits (4x annual salary)

- Discounts programme

- Learning & Development budget

- Employee Assistance Programme (EAP) for free mental health, financial & legal support