HR Administrator

 

Main characteristics

Location

Tamworth, Staffordshire

Company

PCE Ltd

Employment type

Permanent

Category

Construction / Skilled Trades

Job summary

We have an exciting new opportunity at PCE for a HR Assistant to join our HR Team, based at PCEs Head Office in Tamworth, Staffordshire.
This is a heavily administrative role working closely with the HR People Partner and the Head of HR in addition to the key stakeholders, in order to deliver an exceptional HR experience to the business.
The role holder must be able to cope with the repetition of the day-to-day administrative work whilst being able to work with initiative, at pace, with accuracy, whilst maintaining the excellent standards of the business.
One of the main focuses of this role is to ensure that we actively recruit the best people in line with our company behaviours all whilst delivering an exceptional onboarding experience.
Building relationships across the business is a key requirement for this role, in order to help develop our employee partners and managers, whilst supporting the HR team in the delivery of HR projects and initiatives.
Summary
Contract: Permanent, Full time
Location: Tamworth, Staffordshire (Head Office)
Reports to: Head of HR
Competitive remuneration package
25 days annual leave plus bank holidays
Pension
Life cover
Private health insurance
Employee Assistance Programme (EAP)
Discretionary bonus
Location
Whilst predominantly based at Head Office the role holder will be required to work from site at times and therefore may be required to work away from home on occasion.
RESPONSIBILITIES
Responsibilities including but not limited to:
Recruitment
Responsible for the creation of job vacancies on internal and external platforms
Responsible for logging all CVs into the business
Assisting the HR Team with CV review
Obtaining feedback from the hiring manager and provide weekly feedback to the HR Manager on vacancy status
Involvement in pre-screening suitable candidates and relaying this information to the hiring manager and HR Manager
Schedule interviews with candidates/interviewers
Attend interviews as necessary to assist with note taking
Issue interview notes to the hiring manager
Responsible for notifying unsuccessful candidates
Onboarding
Prepare all relevant offer and contractual paperwork for review
Validation of right to work documentation
Liaison with key stakeholders to ensure additional requirements are actioned as necessary (IT, training etc)
Responsible for new starters IT set up
Ordering of suitable PPE using internal database
Responsible for setting up induction schedule and communicating to the business
Continuous improvement of induction material and induction schedules
Initiate internal HR database setup for new starters
Maintain regular pre and post contact with New Starters
Updating birthday / new starter / leaver calendars
Employee Lifecycle
Notify PCEs Account department of any Payroll Action Notices (PANs)
Management of absence inbox, ensuring HR database is kept up to date and process is being adhered to and absent employees have been contacted
Ensure the line manager has conducted and closed out return to work meetings
Production of absence reports, highlighting absence concern triggers to the HR Manager
Responsibility for ensuring that holiday records are up-to-date and that holiday authorisations are responded to in a timely manner
Issue relevant absence, holiday and training reports to the Construction & Training Administrator in a timely manner for labour allocation
Updating our Employee reward and recognition matrix and issuing relevant letters
Creating accounts and managing security and driving licence checks via our third-party provider
Updating relevant stakeholders and departments following completion of checks
Creation of hub posts for new starters / promotions / leavers
Process leaver documentation and inform key stakeholders of the leaver
Liaise with the Construction and Training Administrator to ensure that all follow up medical assessments or tests are completed
Responsible for ensuring the HR database is updated as necessary
Schedule exit interviews and conduct exit interviews as required
Responsible for updating the company organogram for starters and leavers
Responsible for ensuring leavers accounts are closed
Responsible for arranging and managing all training requirements for non-construction employees
Employee Relations
Responsible for ensuring probationary reviews are scheduled by the managers and conducted
Responsible for ensuring that all relevant paperwork is logged on the HR database and that the outcome is communicated to the employee
Updating HR records (change of notice period, holiday entitlement, etc)
Subcontractor Labour
Validate subcontractor labour in line with the subcontractor matrix ensuring the necessary approvals are in place
Prepare subcontractor agreement for review
Responsible for ensuring documentation is correct and in line with legislation
Working with key stakeholders to ensure that information is communicated as required
Ensure that subcontractor information is accurate, maintained and stored correctly on the relevant platform
Liaise with third parties as required and inform accounts department of new starters and leavers
Conduct regular auditing of subcontract information
General
Assisting with the creation and development of training material
Support with the creation of HR policies and processes
Assist in meetings and note taking where appropriate
Ensure processing of all HR data is GDPR compliant
Obtain mental health first aid certification
Undertake relevant training and / or security clearance where appropriate
Any other tasks as required by the HR People Partner, Head of HR or the business
REQUIRED SKILLS
Possess Humble, Honest, Hungry and Smart behaviours
Strong organisational skills
Excellent communication skills with all levels
High attention to detail, producing accurate reports and documentation
Ability to work independently
Able to work collaboratively, listen to others views, opinions and be objective and use evidence and feedback when decision making
Highly motivated, always looking for improvements and efficient way of working
Achieve own objectives in line with the business needs
A self-starter with a high level of personal motivation to drive tasks forward
Is a great listener, who can absorb information
Promotes a positive can-do attitude
Can work at pace, when required and strives to meet deadlines
Committed to going the extra mile to get the job done
Is highly confidential both inside and outside of work
Possesses an interest in presenting data in a 'fresh' yet professional manner
Strong administration experience is essential
Level 3 CIPD or similar is desirable but not essential
Is an ambassador of PCE company values and culture, matching the PCE values at all times:
PCE will deliver great results through great leadership
PCE will work effectively: individually, as team PCE and with partners
PCE will take pride in our abilities and what we deliver
PCE will always look to improve
PCE will be positive, and will act with integrity
PCE will always work safely
About PCE
PCE Ltd is an employee owned, forward-thinking superstructure and façade construction specialist, delivering HybriDfMA system build solutions on some of the most exciting and innovative projects in the UK. PCE is driven to provide our client partners with the best value, construction speed, and the highest levels of safety and quality, throughout our project delivery. We are a business that strives to deliver the best in everything we do and have recently been voted by our employee partners as one of the Sunday Times Top 100 places to work in 2023.
Our people are our partners. Not only is PCE a company equally owned by our people through our Employee Ownership Trust, we believe in the power of employee voice. Our philosophy of engagement, involvement and participation mean our people help make the decisions that define our identity, drive our business, and shape our future, and we all share responsibility for the continued success of PCE as well as the rewards that may come with it. We are proud of our innovation, excellent health and safety standards and numerous best-in-field awards, including the RIBA Stirling award.
Why PCE?
In addition to the great benefits that come with being an employee-owned business, PCE has many reasons why we stand out:
* Positive and motivated workforce through the eyes of our employee partners
* A family-feel culture
* Champions of employee engagement, employee voice and employee-driven change
* Competitive remuneration package
* Career progression opportunities
* Individual development programmes
* Full induction programme, with continued support and ongoing training
* Commitment to continuous improvement governed by innovation, sustainability and advanced digital techniques
Our People
We are proud of the working environment we have created, which allows our people, teams and business to thrive. We want candidates with the right attitudes, behaviours and work ethic to be a part of the successful team at PCE, as we believe that great teams are made up of a diverse blend of strengths, backgrounds, views and experiences. If you are hungry, reliable, have a positive attitude and are a self-developer, we would love to welcome you to our team!
All applicants must have a legal right to work in the UK
All applications processed for legitimate recruitment purpose only
PCE Ltd is an equal opportunities employer