Administration Assistant

 

Main characteristics

Location

Maldon, Essex

Company

Adecco

Salary

£13.00/hour

Employment type

Temporary

Category

Administration

Job summary

About the role

This role reports to the Office Manager/Project Officer.

As an experienced Administrator, you will work closely with the Office Manager & Project Officer and the team to support the administration across the different departments of the business. This is a varied and key role in helping to support the different departments across the business with existing processes and implementing new processes where required.

Key Responsibilities

· Sample/influencer shipping of products nationally and internationally

· Review and manage the stock holding for PPE and Ad hoc items (signs, equipment, H+S & QA products)

· Raise POs for the above - updating prices and quantities accordingly.

· Receipt in all PPE and other items required for Operations.

· Manage all PPE stock requests - we pick the items and distribute to the relevant person/team. Ensuring PPE issue receipts are signed and scanned.

· All delivery notes and invoices are scanned onto the system.

· Overseeing the diary management of meeting rooms.

· Help support the Office Administrator organising Hampers for Charities and customers.

· Supporting the QSE Manager for setting up and maintaining SOP's and documentation in SharePoint and any other admin duties as and when required.

· Support the Operations and Finance department for various admin tasks as and when required to include but limited to, filing, scanning, typing self-compilated letters on behalf of Management.

· Support the Office Manager & Project Officer

· Carry out stock takes for stationary, salt cupboard, cleaning products across multiple locations and order as appropriate.

· Scan and save Visitor forms.

· Help cover tasks in Office Administrator absence.

· Any other ad hoc duties as and when required.

· Be able to provide cover for the Office Administrator when on annual leave or absent

Knowledge, Skills & Experience

Essential

· Good MS Office Skills

· Good administrative and organizational skills

· Ability to build effective working relationships with employees from a range of backgrounds and levels of seniority across the organization.

· Ability to demonstrate common sense and sound judgement.

· Effective Communication skills, written, verbal and listening.

· Good attention to detail

· Ability to work independently, use own initiative, prioritise workload and multitask to meet deadlines.

· Good problem-solving skills.

Highly Desirable

· Previous knowledge in manufacturing

· Previous administration experience

· Previous experience with Sage

· Previous SharePoint experience

Key Behaviours

· Pragmatic 'can-do attitude'

· Good communication skills

· Take personal responsibility to ensure results are delivered on time and to a high standard.

· Always displays honesty, integrity and maintains confidentiality.

· Take pride in their approach to work.

· Remains calm and professional.

· Supports a culture of continuous improvement.

· A flexible approach

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website