Group HR Coordinator

 

Main characteristics

Location

City of Aberdeen

Company

Red The Consultancy

Employment type

Permanent

Category

Personnel / Recruitment

Job summary

Our growing client in Aberdeen is on the lookout for an experienced Group HR Coordinator to join them on a full time, permanent basis.

Acting as the first point of contact for employees, the Group HR Coordinator will support the full employee lifecycle. This is a great opportunity if you are seeking a varied generalist role.

THE SUCCESSFUL APPLICANT

Essential:

Strong Microsoft Office Skills (particularly Excel & PowerPoint)

Proven experience as an HR Coordinator or relevant Human Resources / Administrative position.

Experience operating a Human Resource Management System (HRMS).

Knowledge of human resources processes and best practices.

Experience dealing with confidential / sensitive information.

Preferred:

Completed or working towards an HR related qualification (e.g. CIPD).

Experience using SharePoint.

Full UK Driving Licence.

JOB DESCRIPTION

Act as the first point of contact for employees, coordinating the full employee lifecycle as required.

Coordinate the recruitment/hiring process by sourcing and contacting candidates, assisting in shortlisting, issuing offers of employment.

Carry out employee inductions, coordinating the induction process to ensure new employees are fully inducted in accordance with company procedures.

Administer HR-related documentation including but not limited to, contractual documentation, benefit documentation, training records etc.

Continually monitor employment terms to ensure managers and staff are informed of end of fixed term contracts and all other agreed contractual changes.

Track probation review and annual performance appraisal deadlines and liaise with managers to ensure timely completion of documentation.

Assist to carry out Absence Review Meetings where necessary.

Carry out right to work checks and obtain employment references in accordance with company procedures.

Assist to administer and monitor employee training records, ensuring they remain up to date in accordance with role requirements.

Attend meetings and take minutes where required.

Monitor employee attendance, providing support in accordance with company procedures.

Assist to Ensure HRMS is up to date, accurate and complies with legislation (e.g., absences, other leave, Family Friendly Leave and working hours).

Support organisational change where required.

Assist to report regularly on HR metrics on a weekly, monthly, annual basis.

Provide support to the HR Manager as required to ensure the smooth running of HR projects as required.

Coordinate the leavers process to ensure all documentation is processed in accordance with company procedures.

Collate and submit monthly reports to support the group's payroll process.

Monitor Performance appraisals such as probation and annual performance reviews, ensuring relevant information is recorded, maintained, and reported in line with ISO accreditations.

Support HR Manager to conduct a Training requirements analysis following performance appraisals.

Assist with the build and implementation of the Human Resource Management System (HRMS) throughout the group.

Participate in HSEQ committee meetings and communicate to HR Manager as required.

General office administrative duties as required.

Carry out work in a timely and efficient manner to meet deadlines, changing priorities when the situation requires.

Carry out work in accordance with company operating procedures and statutory / client specifications and requirements.

REMUNERATION PACKAGE ON OFFER

Competitive Salary and benefits package