Facilities Manager

 

Main characteristics

Location

Swindon, Wiltshire

Company

AKTON Resourcing Ltd

Salary

£34000 - £36000/annum

Employment type

Permanent

Category

Property Services

Job summary

Akton are recruiting on behalf of a client who are looking for a facilities manager to be responsible for the Facilities Management including, maintenance, cleaning, security, environmental, waste & recycling, health & safety, and contractor management at two large multi tenanted commercial offices and one small industrial estate in Swindon.

The Key Accountabilities of the Facilities Manager fall into several different areas of operation:

Maintenance Management
Budget management and service charge preparation
Soft Services Management
Risk and Asset Management
Relationship Management both internal and external
People Management linking in with FM, Asset and Property Management TeamsBusiness and Financial Management

Participate in a detailed review of the business systems, organizational structure, procedures, and contracts to ensure best value for the service charge budget.
Implement new initiatives and improved working practices as required to drive the success of the business.
Ensure that the budgets under direct control are managed within agreed limits, maximizing efficiencies, and providing a strong return on investment.
Manage supplier contracts within agreed procedures.
Be conversant with all the financial implications of Maintenance, Cleaning, Security, M&E, Environmental, Waste, Health & Safety, and other relevant areas under direct control.
Ensure delivery of all contractual obligations, managing all contracted companies to ensure they comply with their contractual obligations.Maintenance Management

Manage the contracts for the various specialist M & E companies and ensure that work is being carried out in line with the specification of those contracts to current statute laws and regulations.
Continually review, with approved contractors, the Building Services operation with a view to fine-tuning and seeking innovation
Instigate, Monitor, and review the progress of, a 5-year fabric PPM system and highlight any issues along with recommendations for improvement. Ensure a catch-up plan is in place in case of any slippage against the PPM system.
Take ownership of the Shop-fitting management process from landlord authorization to unit trading and provide weekly and monthly status reports on all current and planned fit outs.Soft Services Management

To ensure that the programmed cleaning regime, as agreed within the specification, is carried out by the appointed contractor. To manage the contract in terms of the man-hours coverage and ensure that any shortfalls are documented with the contractor.
To ensure that the agreed security Rota is adhered to by the appointed contractor and to manage the contract, liaising with the contractor's area management as appropriate.
Control waste streams, reviewing recycling revenue to ensure the systems remain cost effective with an aim of working towards zero to landfill.
To be responsible, through the cleaning supervisor and the Contractor, for hygiene standards in the buildings and to ensure the continued use of a quality audit system which measures the contractor's performance within the contract.Risk and Asset Management

Promote good Health & Safety working practices between Tenants , Retailers and the Building Services team.
Manage the Fire log and associated systems.
Manage the issue and monitoring of permits to work to contractors, ensuring that competencies are complied with, and procedures are safe.
Ensure that proper records are kept recording maintenance and inspections of all mechanical and electrical plant and equipment and integrated within the Health & Safety systems.
Manage site risk assessments, ensuring all aspects of site-based works have a valid risk assessment produced for them.
Ensure that all C.O.S.H.H. data relating to the scheme is kept up to date and that C.O.S.H.H. data sheets are readily available in all situations where hazardous materials are used.
Assimilate and oversee all aspects of Health and Safety in accordance with each site, the contractors and procedures and other management systems.
Chair contractor pre-start meetings and ensure that all contractors and Centre staff are fully conversant with all aspects of health and safety requirements during the period of any shop-fit
Liaise with insurers, local authority, emergency services and statutory bodies to ensure compliance with their requirements.People Management

Act as the line manager for the Maintenance, Security and Cleaning staff on-site where deployed.
Manage, train, and motivate their team to achieve a positive and friendly customer focused ethos.
Work with the Regional Facilities Manager to maintain the sites as a cohesive 'one team', regardless of employer.Additional Responsibilities

Adhere to all company policies and procedures.
Undertake any other reasonable duties as required to meet the needs of the business.
Attend training and development courses as necessary.
Take reasonable care for the health and safety of yourself, colleagues and the Centre public who may be affected by your acts or omissions at work.
Cover for the RFM as emergency contact when required for holidays and sickness at his sitesRequirements

The successful candidate will be a dynamic personality who has Facilities Manager credentials and the ability to drive every aspect of the management of the building.
Be an effective communicator who will be able to establish good working relationships with his/her Managers and Staff.
Be committed to the pursuit of excellence in all matters affecting the performance of the Swindon office sites, particularly in regarding the building fabric.
Be able to demonstrate a proven track record in this type of position, with particular emphasis on successfully managing buildings.
Be computer literate with a good working knowledge of the technology involved with the operation of a building