Business Administration

 

Main characteristics

Location

Hertfordshire

Company

Oxon Park Ltd

Salary

£25000 - £30000/annum

Employment type

Permanent

Category

Administration

Job summary

We are seeking a skilled and experienced Business Administrator to join the team and oversee the administrative and operational functions of a well-known and prestigious Construction Consultancy business, based in Bourne End, Hertfordshire. The ideal candidate will have a strong office management and business administration background, and an insight into the construction industry would be an advantage.
Our clients run an idyllic modern office in the village with beautiful countryside views. Although a lot of their work is in London and the Home Counties, the office couldn't be further from the hustle and bustle environment of the capital.
Established almost 15 years ago it is a relatively small team of around 20 individuals. A wonderful change for those who have worked in large companies where they felt like "just a number" rather than a respected team member.
Role requirements
Answering and diverting the phone to mobile when out of the office
Maintenance of company records, filing systems
Maintaining kitchen and stationery requirements
Producing and editing letters and other correspondence
General office duties and assistance to the managing director and
Business / Operations manager as required and deemed necessary
Update Monday boards for PPE, Kitchen and Stationery supplies
Print all A1 documents for PMs when required
Health & Safety
Keep all notice boards updated, Insurance and Fire Safety information
Monitor when Fire extinguishers and PAT tests are due and arrange / maintain records
Complete First aid kit checks monthly
Order uniform / PPE when required
Maintain all H&S elements including site inspections, audits, process paperwork etc.
Plangrid
Add drawings and documents onto Plangrid ensuring accuracy due to different versions
Purchasing
Processing purchase order requests Adding to Monday and filing to the correct project
Add all invoices onto Monday once assured check forecast information also, add from the ledger documentation
Chase Estates (Trust for POs) update PMs with a spreadsheet weekly cross references with the PO tracker from the Trust
Complete Waiver documents when required and forward them on to appropriate party
Responsible for SFI compliance, uplifts, waivers and cancellations of POs
Accounts
Add all invoices for onto Xero and inform management of any issues
Monitor the purchase log on Monday and order new equipment as required with relevant management authorisation
Send invoice to accounts email for adding to Xero
HR
Take minutes at monthly staff meetings and type up / circulate actions
Write processes for administrative tasks and circulate them to staff
Monitor IT issues log report issues to IT Provider
Set up all new starter IT equipment and phones add task viewer and communicate to IT Provider add stickers and add to Monday log
Complete all employee checks on a routine basis e.g. DBS, insurances, DSE assessments, ID documentation checks etc.
Maintain all Software "Monday" process updates e.g. new project boards etc.
The Ideal candidates will be:
Organised and have good attention to detail.
Trustworthy and have good written and oral communication skills.
Must be proficient in Microsoft Office (Excel, Outlook and Word).
A keen and flexible, proactive & 'can-do' attitude to tasks and work.
Able to multi-task.
Punctual.
Able to follow instruction.
A full clean driver's license desirable.
Salary Range £25,000-£30,000
Company Benefits:
Company Bonus Scheme
Private Healthcare
Flexible Working Policy
Statutory Pension Contribution
Progression opportunities