Document Controller

 

Main characteristics

Location

Lower Darwen, Lancashire

Company

Vital Energi

Employment type

Permanent

Category

Engineering

Job summary

Who are Vital Energi?

We are an energy solutions provider who design, build, operate and maintain centralised and efficient low carbon energy projects. We currently support hospitals, universities, new build residential developments, towns and cities as well as industrial and commercial clients to decarbonise their buildings. We have, and continue to, work on ground-breaking projects throughout the UK which are leading the way to achieving the UKs Net Zero targets.

The Opportunity

As a result of successful company growth, we are looking for an experienced Document Controller to join our design team which is based from our Blackburn Head Office.

Our design team interact with all departments within Vital Energi and are responsible for delivering innovative solutions. Projects you could be involved with range from selecting energy reduction measures for an existing building to a multi-MW solar farm or a city-wide heat network utilising low carbon heat pumps. We have a diverse and creative design team who have successfully delivered award winning zero carbon solutions. We are proud to say that all of projects are designed in-house as part of multi-disciplinary engineering team. If you are well organised, an excellent communicator and want to be an integral part of a team this is the ideal role for you!

The Role

Reporting to the Associate Design Manager you will be responsible for:

* Management of all documentation/records flowing in and out of the design department in both paper and electronic format, ensuring an orderly and comprehensible process of document retrieval, version control, storage and archive

* Uploading, coding, numbering and issuing of documents using an external web-based document management system

* Creating document management systems for all new projects which complies with client requirements ensuring the project team are aware of their responsibilities

* Ensuring that company quality assurance procedures are followed, proactively engaging with document issuers and system users to support and provide guidance on relevant document control procedures

* Liaising with the Associate Design Manager to evaluate company procedures to ensure their relevance and update and amend in line with changing standards and industry best practices

* Assisting with department administration tasks as and when required including printing and creation of documents/reports/specifications, meeting room bookings, staff location schedules

The Person

Skills/Experience

* Educated to A Level standard (or equivalent)

* Working knowledge of MS Office

* Basic knowledge of MS Visio, Bluebeam PDF Editor (or similar) and AutoCAD Preferred but not essential

* Previous experience within a construction/design environment is preferable but not essential

* Experience in a similar role is preferable

* Has a reasonable understanding of the requirements of a document management system

Competencies

* Excellent oral and written communication skills

* Able to work effectively as part of a collaborative multidisciplinary team

* Conscientious and enthusiastic in order to perform the role and assist other members of the team to achieve successful outcomes

* Excellent organisational skills

* Ability to work to independently when required

The Package

Includes:

* Salary negotiable (dependent upon experience)

* Contributory Company Pension Scheme

* Non-contributory death-in-service insurance

* Employee Assistance Programme

* 25 Days Holiday plus 8 days bank holidays.

* Additional holidays awarded in line with length of service

* Option to purchase/sell additional holidays

* Onsite gym/wellbeing centre at our Blackburn Head Office

* Discounted gym membership across the UK

* Flexible working patterns

* EV charging points where possible

Vital Energi is an equal opportunity employer. We celebrate our inclusive work environment and encourage individuals of all backgrounds and perspectives to apply. At Vital we are committed to having an inclusive and transparent environment where every voice is heard and acknowledged. We embrace our differences and know that our diverse team is a strength that drives our success.

The company is opposed to all forms of discrimination and will select for employment, training and promotion on the basis of suitability for the job and/ or merit. It is company policy that no job applicant or employee receives less favourable treatment than another on the grounds of sex, race, colour, age, ethnic or national origins, political affiliations, religious beliefs, marital status, physical disability or is disadvantaged by unjustifiable conditions or requirements.

Only applicants who are legally entitled to work in the UK and are currently resident in the UK are invited to apply